EVENT ATTENDANCE

Drive Signups and Create Meaningful Event Experiences

Promoting music events is disorganized, time-consuming, and often ineffective.

Musicwindow turns every event—concerts, recruiting days, competitions—into a high-converting experience.

Not seeing results from your event invites?

Let's fill the auditorium.

Every event is a recruiting opportunity in disguise. Whether it's Clarinet Day or a public concert, the way you promote and manage events shapes the way students and families experience your department.

Turn Interest Into Action

You’ve gathered leads from campus visits, pop-ups, school visits—now what? Instead of letting those names sit in a spreadsheet, match each student’s interests to the events they care about. A clarinet player hears about Clarinet Day. A drumline recruit gets a Marching Band Member For A Day invite. Each message arrives beautifully designed, and clearly meant for the individual recipient.

A More Competitive First Impression

Transform your check-in process from administrative overhead to a moment of connection. Student walks into Music Day, swipes a QR code at your check-in table, they’re tagged as “Arrived,” they instantly receive a personalized welcome brochure on their device - greeting them by name, showing them a map, and sharing key highlights about your program relevant to their interests.

Follow-Up That Doesn't Fall Through the Cracks

Great events shouldn’t end with a handshake and a hope. When someone attends, it should trigger meaningful next steps—like a thank-you message, a link to a faculty performance, or a reminder to schedule their audition. You can even invite students to record a quick video story about their experience—capturing authentic, high-energy content that feeds next year’s promotional efforts. The event becomes a launchpad, not a dead end.

The Ultimate Concert Insider Experience

Stacey checks a box saying she loves jazz. A few weeks later, she receives a beautifully designed digital brochure—personalized with her name, featuring your upcoming jazz festival, and including a video clip from last year’s performance. She forwards it to a friend and marks her calendar. No spam. No noise. Just the events she truly cares about, delivered in a way that feels exclusive, timely, and tailored.

"Attendance at our annual Pep Band Day grew from 20 students to 50 this past year."

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Justin Miller, Director of Marching and Spirit Bands

University at Albany

"Our music major enrollment has increased 35% this past year and 50% the year prior to that."

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Eric Olson, Strings Area Coordinator

Bemidji State University

Book A Demo Today

During this focused session with our recruitment experts, we will cover:

  • Your department/college's biggest opportunities to attract interest from more students
  • How to increase conversion from interest to matriculation, using visual storytelling
  • Growing your collection of content to build a more meaningful connection
  • Driving attendance to events like Music Major For A Day, theatre competitions, dance recitals, camps, and more

Music Major Advising Quiz

Bring 3-8X as many potential students into your recruiting funnel with interactive self-discovery quizzes

Video Stories

Your students become your greatest recruiters. Prospective students feel like they’re hearing from a friend, not an institution—breaking down barriers and deepening interest.

Automated Follow Up

High-touch recruitment outreach that drives your prospective students to a tour booking, audition sign-up, or application, all while you're teaching classes and making beautiful music

Virtual Recruitment Carousel

A lead capturing machine filled with attractive calls-to-action that hook prospective student's attention and create a next step