150+ Music Departments

Leveling Up Recruitment

"We had a record high 90+ audition submissions, doubling previous numbers."

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Nicholas Kenney, Music Department Chair

Southeast Missouri State University

"Our music major enrollment has increased 35% this past year and 50% the year prior to that."

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Eric Olson, Strings Area Coordinator

Bemidji State University

"It been encouraging to see how responsive our prospective students have been. Musicwindow is a game-changer for a university music school recruiting operation."

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Caroline Francis

Northern Iowa University

34%

Increase in band membership in one year

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Troy Peterson, Marching and Athletic Bands Director

Drury University

The Gaps Most Music Programs Face

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  • Building The Talent Pool - You invest heavily in high school visits, events, and promotions, yet these efforts often fail to convert your exposure into real leads. Without direct student contact information, initial moments of exposure fade, leaving your with no way to reach students who once showed interest.
  • Personalizing Recruitment at Scale - Recruitment success depends on individualized outreach based on a students performance area, academic goals, and ensemble interests, but you lack the data, processes, and tools to achieve this. Lists from Admissions lack key details (ie. the student's instrument), leaving you with generic outreach that fails to capture attention.
  • Engaging Faculty in the Recruitment Process - Faculty can be your most influential recruiters, yet involving them in recruiting is silo'ed, inconsistent, and time-consuming. Without simple, streamlined tools, faculty's presence in recruitment is sporadic or absent, leaving a gap between students and the professors who could inspire them to enroll.
  • Missing Students at Key Decision Points - Some high school musicians travel far to visit campus, and no one brought them into the music building during their visit! They interact solely with Admissions, while the music office remains out of the loop. This disconnect leaves students under-informed of performance opportunities until late in their college career.

The Building Blocks of Stronger Recruitment

Music Career Advising Quiz

Bring 3-8X as many potential students into your recruiting funnel with interactive self-discovery quizzes

High School Visits

Create an instant connection with potential students at clinics, workshops, and masterclasses, while capturing their information for future follow-up

Concert Insider

Modern and engaging outreach to drive prospective students, parents, alumni, and fans to your concerts.

Video Stories

Your students become your greatest recruiters. Prospective students feel like they’re hearing from a friend, not an institution—breaking down barriers and deepening interest.

Recruitment Stream

Of all the prospective bassoon players who expressed interest in the past 6 months - who is looking at your recruitment materials in the past day?

Band Member For A Day

Everything you need to set record-breaking attendance at your annual Band Day event and more

Virtual Recruitment Carousel

A lead capturing machine filled with attractive calls-to-action that hook prospective student's attention and create a next step

Conversation Center

Centralize recruitment interactions across your faculty (or section leaders if you are a marching band). On-brand communication that's seamless and gets replies.

Clarinet Day

Promote instrument-specific events to specific segments of prospective students and use this touchpoint to drive future audition sign-ups

"Which Ensemble Is Right For Me" Quiz

Attract non-music majors and fill your ensemble roster with this fun, Gen-Z friendly recruitment hook

Personalized Music Visit Day

Create a visit day experience your prospective students won't forget, seamlessly aligning their interests to your classes and rehearsals

Recruitment Bots

A simple way to attract new leads, get faculty into real conversations with their prospective students, and convert interest into enrollment

Automated Follow Up

High-touch recruitment outreach that drives your prospective students to a tour booking, audition sign-up, or application, all while you're teaching classes and making beautiful music

Audition Scheduling

Dynamic scheduling that pulls the availability of whichever instructors need to hear the student's audition

Music Major For A Day

The ultimate set up to drive attendance, position your organization as the leader in the student's decision making, and follow up with attendees after the event

Video Auditions

A fast way for students to upload a video audition andwe route that submission to the right faculty member

Music Major Advising Quiz

Bring 3-8X as many potential students into your recruiting funnel with interactive self-discovery quizzes

Intelligent Content

Your content adapts in real-time to each student’s interests—instantly matching them with relevant degree paths, ensembles, faculty, and campus events

Audition Scoring

View the student’s info, submit scores, record notes, and markweb a decision - all in one place.